Director of Finance and Administration

Finance

• Serve as senior liaison to the Executive Director, other members of leadership team, the Finance Committee, the Board of Trustees, and other key stakeholders on all financial matters, making recommendations and suggesting proactive measures and strategies to ensure the satisfactory operation, financial condition, and sustainability of POBS
• Provide oversight for and manage all budgets, forecasts, and internal financial plans and processes
• Support accounting, general ledger and operations functions, and ensure that systems are in place which provide (i) satisfactory internal controls (including oversight of department-level spending) and (ii) timely, accurate, and comprehensible reporting, including but not limited to: accounts payable, accounts receivable, cash receipts records management, account reconciliations, and monthly financial reports
• Develop, document, and maintain best practices and standard operating procedures for POBS’ accounting and administrative policies, procedures, and management
• Participate in internal planning to ensure alignment of program, development, and other organizational activities with current financial conditions and projections
• Conduct regular reporting, measuring projections against actual performance and applying financial data to assess the impact of POBS’ programs
• Generate monthly, annual, and other periodic reports and/or forecasts as needed to monitor, evaluate, and optimize POBS’ cash flow and liquidity
• Ensure that POBS fulfills regulatory compliance requirements
• Implement financial assessment, modeling, and analysis of current and projected operations to prioritize opportunities identified in POBS’ new strategic plan and help drive organizational next steps for growth
• Oversee fund accounting processes including the general ledger in Quickbooks Online and program payments and contributions recorded in Salesforce
• Manage third party payroll system
• Coordinate annual audit process, working with external auditors and the Finance Committee, including filing of forms 990, PA BCO-10, and NJ CR1-1501
• Manage 401k administration and file form 5500 annually

Administration

• Coordinate with OBUSA national office to provide information needed for general liability, fleet auto coverage, D&O, umbrella, cyber, and other insurance coverage
• Work with brokers to identify workers’ compensation, medical, dental, short-term disability, and life insurance options
• Help analyze, create, and implement policies, procedures, and practices related to personnel matters
• Ensure adherence to OBUSA records retention policies
• Monitor and evaluate benefits offerings, analyze and make recommendations for compensation, oversee staff enrollment and administration
• Ensure employee clearance processes are fulfilled and documented
• Help fulfill organization-wide DEI initiatives to attract highly qualified applicants and create a compassionate and effective workspace and organizational culture
• Serve as member of POBS leadership team with Executive Director and Directors of Advancement, Program Operations, and Education & Partnerships
• Identify needed support staff for accounting and database processes and supervise hire(s)
• Provide supervision for Associate Director of Staffing & HR

• Commitment to POBS’ mission, programs, and values and familiarity with or eagerness to learn about Outward Bound’s history and educational framework
• Strong knowledge of generally accepted accounting practices and principles, including fund and accrual accounting, cash management, and implementation of internal controls
• Creative thinker and problem solver with keen analytical, organizational, and communication skills
• Ability to translate financial concepts for – and work with – a wide range of internal and external audiences
• Knowledge of Quickbooks or other fund accounting software and Salesforce or other CRM
• Team player with ability to prioritize, meet deadlines, self-direct, and work with humor and compassion in a fast-paced office
• Familiarity with nonprofit organizations
• Supervisory experience

• 5+ years of professional experience
• Bachelor's Degree in Accounting, Finance, or Management; MBA, CPA or other professional accounting certification preferred
• This is a full-time exempt position with a Monday-Friday work week; some nights and weekends required
• Salary range $75,000 - $95,000 commensurate with experience
• Eligible for medical, dental, vision, short-term disability, and life insurance
• Paid time off (vacation and sick time)
• Employer match for 401k after one year of service